Read the articles to set the capacity of your venue!
How do I set up my restaurant tables ?
The article explains how to create your restaurant’s tables, choosing their type, booking options, and the number of seats available. To create the tables for your restaurant, click on Configuration > Seating areas/Tables from the menu on the left, then click the green Edit button corresponding to the seating area where you want to create a new table. Next, in the Tables/Resources section, click the Add button: After clicking Add, in the Table/seat section you can: Choose the table name Select the table typology from the drop-down menu Decide whether the table will be bookable online or not. In the Capacity section, set the minimum (min) and maximum (max) number of seats for the table you are creating. Finally, check the Preview section to see an image of the table created. In the example: a round table with a minimum of 4 seats and a maximum of 6. Once you have finished creating the table, click the green Save button at the bottom of the page. Click here to access the article that explains how to create the seating areas. 👇 Click here to access the article that explains how to view and manage tables on the map. Thank you for visiting the OctoTable Community! 😊 00How do I create my seating areas?
The article explains how to create and configure your restaurant’s seating areas on Octotable. It shows how to add a new room, set its availability, and manage bookings when tables are fully booked. It also illustrates multilingual description options, additional services, and the choice between automatic or manual table assignment. To create the rooms of your restaurant, click on Configuration > Seating areas/tables from the menu on the left. You can add a new room by clicking the green +Add button, delete one by clicking Delete, or use the Setup Wizard, which will walk you through the setup step by step. By clicking on +Add, you can enter the information related to your seating area, specifically you can: Give a Name to the seating area Set its availability, deciding whether it can be booked online or not, and choose which strategy to apply when availability runs out: Hide time slots: The times that are fully booked will not be shown to the customer ⛔ Ignore and continue: Accept the reservation and manage it in another way, for example by moving it to another room ↪️ Waiting list: Leave the reservation on hold until one of the tables in the room becomes available. Click here to learn more about the waiting list 🕑 Add a description, which will be visible to customers during the booking process Click “Automatically translate missing languages ” to translate the description. You can also access additional services: Click here to learn more about creating a new service Click here to learn more about managing the room from the map You can configure the automatic assignment and grouping of tables By enabling the option Automatically assign reservations to tables, the system will automatically assign tables to customers, considering the capacity limits and the number of guests indicated during booking. If the option is disabled, you will have to assign tables manually for each reservation. If you want to learn more about how to group tables manually, Click here for the full article. 🔷 Don’t know how to create tables for your rooms? Read the full article here 👇 Thank you for visiting the Octotable Community! 😊 00Combine your tables and increase your seating options!
The article explains how to merge multiple tables to create grouped tables: if available, they can be booked to accommodate larger groups of people. ⚠️ If you want to include the grouped table feature in your subscription, you will need to purchase a DigiMenu, Premium or EVO plan in Subscription > Upgrade ⚠️ By grouping the actual tables in your dining area, OctoTable allows you to create any combination you like and accommodate even large groups of guests. Imagine you have two tables for 8 people and you want to group them so they can also be booked for 12 or 16 people. Doing this is very simple. Go to Configuration > Seating areas/tables and click on Edit ✏️ next to the room where you want to create the grouped table. If you select 2 or more tables in the Tables/seats section, the Group Tables button will appear: Once you click the button, the grouped table will be created immediately. The minimum number of seats will be the sum of the minimum seating capacity of the two tables considered separately. The maximum number of seats will be the sum of the maximum seating capacity of the two tables considered separately. Example: if both table 1 and table 2 have a minimum capacity of 6 seats and a maximum capacity of 8 seats, the grouped table will therefore have a minimum capacity of 12 seats and a maximum capacity of 16 seats. Click on Edit next to the grouped table. If you want to change the minimum and maximum capacity: ❗ IMPORTANT: If one of the tables that makes up the grouped table is already occupied, the system will not allow the grouped table to be booked, and vice versa. You can allow the system to automatically group the tables in the room without manually creating grouped tables: Thank you for visiting the Octotable Community! 🐙 See you soon! 😊 00New here? Follow this guide to set up your account!
LET'S GET STARTED 🚀 This is the recommended path to set up your OctoTable account! 1. Create Rooms, Tables, and Reproduce Your Restaurant's Map Set up your rooms and add all the tables you want your customers to book. 👉 Use OctoTable’s Wizard for a faster setup! 👉 Handling large group bookings? Easily group your tables! 🗺️ Configure your restaurant’s map 2. Set Up Your Services! Configure your services, from breakfast to lunch, from aperitifs to dinner. You can also set up special events like Christmas dinner, New Year’s Eve, Valentine’s Day, or Easter lunch. Explore all the options to customize your restaurant's booking settings! 👉 Even faster with the Service Creation Wizard: 3. Customize Your Reservation Page Make your booking page unique: add your venue’s logo and background. Share the link on Google, Facebook, or integrate the widget into your website. 📖 Useful Guides: Customize your reservation page Receive direct bookings from Google Connect OctoTable to your website or add booking links to your social media 4. Create the Digital Menu Say goodbye to paper menus! With OctoTable, you can create a digital menu in just a few clicks, with automatic translation and a QR code for customers. 📖 Useful Guides: Add categories Create dishes Build your digital menu 5. Activate Takeaway and Delivery Give your customers the option to order from home or pick up food at your venue. 📖 Useful Guides: 🛍️ Set up takeaway service 🛵 Manage delivery with no commission fees 🔹 Create separate menus for dine-in, takeaway, and delivery OctoTable is the perfect solution to manage your restaurant It includes all the tools you need to run your business: 🍽️ Digital menu and QR code ⚙️ Commission-free reservation system 🖥 Integrated website 🛵 Delivery management 🛍️ Take-away management 👨🍳 Order management 🕑 Waitlist management 🎼 Event creation (concerts, parties) 🐙 Integration with Octorate for managing your hospitality business (Hotel, BnB, vacation rental) Now that you’ve learned how to use OctoTable’s main features, we invite you to join the Community for any question or support. Feel free to reach out for more information and assistance! We’ll be happy to help! 😊 🐙 00Automatically grouped tables
The article explains how to automatically group tables in order to combine multiple tables based on the number of guests and availability. Practical examples, capacity limits, and the differences from manually grouped tables are illustrated. ⚠️ If you want to include the Automatically grouped tables feature in your subscription, you will need to purchase a DigiMenu, Premium or EVO plan in Subscription > Upgrade ⚠️ To set up this option, go to Configuration > Seating areas/tables and click on Edit in correspondence of the seating area: By enabling the Automatically grouped tables option, the system will allow customers to make reservations according to the number of guests and table availability. It is therefore important to check the maximum number of people set in the reservation page, as this will determine the maximum number of guests allowed for a reservation. The system will always give priority to manually grouped tables. Therefore, if you have already set up manual table groups, these will be considered before creating a reservation with Automatically grouped tables. Click here to learn more about manually grouped tables. 👇 Example of how Automatically grouped tables works: If you want to accept reservations for up to 10 people but only have 2-person tables, by activating the Automatically grouped tables option, the system will group the tables until it reaches the total required number of seats. The system will also take into account the minimum and maximum capacity set for each table. Returning to the previous example, if you only have 2-person tables and each one is set with a minimum of 2 and a maximum of 2, you won’t be able to accept a booking for 7 or 9 people. ❗N.B. Automatically grouped tables only works for the OctoTable reservation page. For Reserve with Google, it will only be possible to receive bookings for a higher number of guests if manual table groups have been created. Thank you for visiting the OctoTable Community! 😊 00
